Set up meeting point in the office »Tips & Examples

Conference rooms newly thought: the modern meeting point

How do you keep your meetings? Do you prefer formal sessions in a specially designed conference room or do you tend to spontaneously, informal meetings, maybe even while standing on the coffee machine? We experience in the advice of our customers that today it is placed a lot of value on flexible and dynamic work environments, especially in Open Space offices. This development demands new approaches to the design of meeting rooms that can meet both the formal and informal needs of a modern team.

A meeting point in the office is more than a classic meeting room: it is a dynamic place that supports different forms of communication-from fast stand-up meetings to comprehensive strategy sessions. The key is in the Versatility of the roomthat can be adapted to the changing requirements of the daily business. Modern meeting points are designed in such a way that both open discussions and confidential discussions are possible without the connection to the rest of the work lost.

How to design modern meeting points for your office

In the following we want to look at which elements play a role in the design of a meeting point.

1. Space design
The space design is crucial to promote effective communication and cooperation. A well -designed meeting point should be able to support different meeting in flexibly. You can achieve this through modular structures that can be quickly adapted from private spaces for confidential discussions to open areas for creative brainstorming sessions. A sensible balance between open and shielded areas is essential here. Sometimes acoustically and visually shielded constructions guarantee privacy and calm, while open elements such as transparent glass walls offer transparency without acoustic loss and thus create an inviting atmosphere. Such design decisions support both discrete and communicative work processes and make the room dynamic and adaptable to different usage scenarios.

2. Technical equipment
Get the colleague on board in the home office; Quickly research something on the Internet or share the prepared presentation with the team - all of this can only be done with a suitable technical equipment of the meeting point. This does not only include Displays and interactive whiteboardsthat enable a dynamic participation of all participants, but also video bars that offer a complete solution for audiovisual needs. Such integrated systems make it easier to make presentations visually appealing as well as to carry out global video conferences with high image and sound quality. In this way, meetings can also be convened spontaneously without cumbersome preparations. The technology should be intuitive. You will definitely be in a meeting in which everyone had set the sound and the camera correctly after five to ten minutes - this must be avoided. Cabbary and Co. can be hidden in additional furniture.

3. Office furniture
Although short meetings while standing on the coffee machine, we admit that we admit, but well -designed meeting points are indispensable for structured meetings and longer sessions. The selection of the office furniture plays a crucial role in creating a pleasant and functional space:

Meeting tables or Desks are the heart of every meeting point. You should be enough to offer space for all participants and at the same time leave space for working materials such as laptops and notepads. Flexible, modular tables offer the necessary adaptability for different meeting scenarios-from large team meetings to smaller group work.
High tables offer an excellent option for fast, energetic stand-up meetings or spontaneous brainstorming sessions. They promote active participation and can significantly increase the dynamics of a meeting. In addition, they are perfectly suitable as informal meeting points for the quick exchange between the sessions.
Support especially with longer meetings ergonomic office chairs A healthy posture, reduce back problems and thus increase the comfort and concentration of the participants.
In order to create sufficient storage space for meeting documents or office materials, furniture such as File cabinets, sideboards or shelves be used. The technical equipment can also be stowed away, so that the meeting point looks neat and tidy at any time. Storage solutions also make the room visually appealing and can serve as a design element in order to underline the style and atmosphere of the meeting point.

4. Acoustics
Good acoustics, supported by strategically placed office furniture, is essential to ensure that all participants can be clearly and clearly heard - without echoes or disturbing background noises. Acoustic panels, Dividing walls and Special ceiling cladding Can help dampen the sound and improve language intelligibility. This is particularly important in Open Space offices, where noise from outside can affect communication within the meeting point. In addition, carpets and curtains can lower the noise level in the room and improve the general indoor climate. For meeting points that are located in particularly noisy areas, additional measures such as soundproof windows or doors can offer further isolation to ensure that external disorders are minimized. These targeted adjustments create an environment in which communication is not only possible, but also pleasant, and in which all participants can concentrate on the essentials.

5. Lighting
The lighting plays a central role in the design of a meeting point. Optimally should Natural daylight are used, supported by artificial lighting, which can be interacted with the furniture in the room and flexibly adapted to different times of the day and the respective needs. Adjustable blinds or curtains help to regulate the intensity of the daylight. In addition, dimmable lights with adjustable color temperatures ensure that the right atmosphere is created for every type of meeting. So you can promote attention during intensive discussions in the morning, as well as relaxation and creativity in afternoon brainstorming sessions.

Have fun setting up your meeting point! Let your creativity run free and design a room that makes you want the next meeting.